Q1: Where does an end-user see this label? It’s a piece of metadata for a document which means you can see it/modify it thru the document detail pane and in views. outright delete it after a predetermined period of timeĪ label can also mark a document as a record making it so you can’t change the content of the document.retain content and then delete it after a predetermined period of time.retain content for a predetermined period of time.Like the name implies, the primary responsibility of this kind of label is to apply retention to a piece of content (document, item, email). What’s a good thing to know about the label?.What’s the interplay with other labels?.The 4 types of labels you may have come across are:įor each one, I’ll give an overview of what it does by answering 4 questions: This post will articulate the differences and interplay between them. The suffix is used for records that were created while you were offline and for which the number can’t be guaranteed to be unique.If you need to get up-to-speed quickly on how labels are used across apps and services in Office 365 and have been pouring thru documentation on, by now you’ve likely got numerous tabs open in your browser and have noticed there’s multiple kinds of labels each doing different things. If a custom auto-numbering solution was used, you won’t be able to change the number.Īrticles and knowledge articles don’t have suffixes. After you set the numbering format and save your settings, this field is set to read-only and you can’t modify it.

If you haven’t set a numbering format before, the Number box displays 1000. In the Number box, enter the starting number. More information: System Settings dialog box - Email tab The prefix of the tracking token for email messages is set in the System Settings area. If you change the prefix for a record type, it won’t change the prefix of numbers that are already assigned.

Prefixes are system-wide and are used for all system-generated numbers for the selected record type. In the Prefix box, enter up to three characters, symbols, or numbers. In the Set Auto-Numbering dialog box, select the record type that you want to change. Go to Settings > Administration > Auto-Numbering. If your organization has standard numbering formats, you can change the default three-character prefixes and number format to match your organization. Contracts, cases, articles, quotes, orders, invoices, marketing campaigns, categories, and knowledge articles are automatically numbered by Dynamics 365 Customer Engagement (on-premises).

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